RMC Sierra Club IT Security Policy
We ask for your personal information in a few places on our page. You have a
right to know what we'll do with it.
Because of COPPA (Children's On-line Protection of Privacy Act),
children under the age of 13 are prohibited from volunteering via the Sierra Club web
page, or otherwise providing us with any personally identifiable information via
our web pages, such as our volunteer form. If you are under 13 and wish to volunteer,
please contact our office
for a paper volunteer form.
We have a membership application page. That page is treated just like a paper
membership application. Make sure that you specify that you don't want your contact
info exchanged with other organizations, if that is your desire.
In several places, we give you the opportunity to subscribe to various discussion and
announcement lists. These are all confirmed opt-in lists. That is, if you hit the
subscribe button, you'll generate a subscription-request email showing what address you
want to have added to the list. However, we will first send that address an email asking
for a confirmation of the subscription request, which you must respond to. This prevents
spammers from adding people to lists without their consent.
You may have made a verbal or email request to a live person to add you to a list.
If it is via email, and expanded headers indicate minimal or no likelihood of forgery,
we'll add it on your say so. You may also from time to time get a phone call from a club
leader asking if you would like to be added to a list, based on your participation in some
committee, or in the course of a broader phone call dealing with some issue. If you
assent and provide your e-mail address in response to that request, your e-mail address
will be added to the list.
If you are a club leader, such as a committee chair or member of the executive
committee, we will have your email address listed on our page in relevant areas so that
members wanting to contact you about matters related to your committee may do so. You
may also be added to relevant chapter or national lists as appropriate and necessary
to fulfill the responsibilities of any volunteer position that you have been appointed or
elected to (eg - Executive Committee members are added to an on-line voting list).
Participation in some lists may be a requirement of holding a leadership position.
In the interest of limiting spam to your regular address, we are in the process of
changing all leader addresses on all web pages to rmc.sierraclub.org addresses which will
be aliased (forwarded) to your true address. Upon completion of implementation of our new
system, those addresses will be protected from most spammers through the use of various
spam blocking databases. Details on those databases and how they work can be found by
linking to them at the bottom of this page.
If you provide us with a credit card number on a payment form of some kind, that number
appears solely on processing.net's secure server. Access to that server is limited to the
treasurer (for handling credits and other issues) and the webmaster (for making sure applications
are working correctly). The card number will not be passed on by them to any other person.
Other information on those forms will be forwarded to other Sierra Club staff and/or volunteers
for the purpose of fulfilling whatever order you placed (eg - register you for a conference,
mail you a book or t-shirt, etc).
Note that this policy only applies to the Rocky Mountain Chapter. Third party sites, including
Sierra Club sites not prefixed by rmc, may have different policies.
Spam is defined as Unsolicited Bulk E-mail (UBE). Because we publicize e-mail addresses
on our web pages, some of our members occasionally get spammed by someone with
inappropriate messages. The use of Sierra Club lists or any third party list by either
Sierra Club members or others to transmit UBE is prohibited. And while we take some
reasonable precautions to prevent the harvesting of addresses from our web page, we are
aware that spammers do it. It is the position of the I.T. Committee of the Rocky Mountain
Chapter that spammers are a scourge on the internet. Further, spammers generally violate
their contracts with their own internet providers when they engage in spam. When someone
spams a Sierra Club list, they should do so with a high degree of confidence that a
complaint will be filed with their provider, and they will lose their connectivity.
This prevents them from spamming again, at least from that address.
If you are spammed on a Sierra Club list, send email to
the national abuse address. Please attach
the spam with fully expanded headers. If the list starts with a prefix of RMC-, send a
copy to the RMC abuse desk. We'll
take it from there.